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Shobnall Parish Council meeting

Members of the public may observe the meeting and participate in the Public Forum by using Zoom:

 

https://us02web.zoom.us/j/81964902337?pwd=emZBUzBSbHRDNnY5Y1YxaHptbFBpUT09

Meeting ID: 819 6490 2337           Passcode: 851687

 

Agenda

Shobnall Parish Council

c/o 32 Hillcrest Rise, Burntwood WS7 4SH

Mobile: 07521 022738

Email: clerk@shobnallpc.co.uk

 

Our Ref: MD                                                                                                                                                      28 April 2021

 

To:          All Members of the Parish Council

 

Dear Councillor

 

You are hereby summoned to attend a virtual Meeting of the Parish Council on Tuesday 04 May 2021 commencing at 7.00pm at which the business set out below will be transacted.

 

Yours sincerely

 

MDanby

 

Mary Danby

Parish Clerk

Public Forum

Members of the public may observe the meeting and participate in the Public Forum by using Zoom:

 

https://us02web.zoom.us/j/81964902337?pwd=emZBUzBSbHRDNnY5Y1YxaHptbFBpUT09

Meeting ID: 819 6490 2337           Passcode: 851687

 

A maximum of 15 minutes will be allocated prior to the commencement of the meeting when members of the public may put questions/comments on any matter in relation to which the Parish Council has powers or duties which affect the area. If you prefer, queries or comments may be emailed to the Parish Clerk (clerk@shobnallpc.co.uk) no later than noon on Tuesday 04 May 2021 for consideration by the parish council.

 

A maximum of 15 minutes will be allocated prior to the commencement of the meeting when members of the public may put questions/comments on any matter in relation to which the Parish Council has powers or duties which affect the area. If you prefer, queries or comments may be emailed to the Parish Clerk (clerk@shobnallpc.co.uk) no later than noon on Monday 26 April 2021 for consideration by the parish council.

 

 

AGENDA

 

  1. To elect the Chair
  2. To elect the Vice Chair
  3. To receive apologies
  4. To receive Declarations of Interest
  5. To receive written applications for dispensations under the Localism Act 2011.
  6. To receive Councillors’ Register of Interest Forms
  7. To consider the Minutes of the meeting held on 27 April 2021
  8. To consider matters arising from the previous meeting
  9. County Councillor’s report
  10. Borough Councillors’ reports
  11. Financial matters
  12. To review following policies and documents
  13. Internal Audit
  14. Annual Governance and Accountability Return 2019/20 (Enclosure 4 – to follow)
  15. To consider planning matters
  16. To receive questions from Councillors
  17. Correspondence and Circulars
  18. Items for next meeting

 

Date of next meeting: Monday 21 June 2021 commencing at 7.00pm – venue to be confirmed.

Minutes

MINUTES of A VIRTUAL Meeting of Shobnall Parish Council

held on Tuesday 04 may 2021 commencing at 7.25pm

 

PRESENT

Councillors Asghar, Denis, Dittmer, Donlon, Hoare and Shilton

 

In attendance

Mary Danby, Clerk

 

PUBLIC FORUM

No members of the public were present.

 

  1. Election of Chair

Resolved              That Councillor Dennis be elected as Chair for the ensuing year.

 

  1. Election of Vice-Chair

Resolved              That Councillor Hoare be elected as Vice Chair for the ensuing year.

 

  1. Apologies

None, all Parish Councillors were present.

 

  1. Declarations of Interest

None declared.

 

  1. Written applications for Dispensations under the Localism Act 2011

                None had been received.

 

  1. Updates to Councillors’ Register of Interest Forms

All Councillors had been provided with the 2021 Register of Interest form which they were asked to complete and return to ESBC.

 

  1. Minutes

Resolved              That the Minutes of the meeting held on 27 April 2021 be approved as an accurate record.

 

  1. Matters arising

                None raised.

 

  1. Financial matters

9.1          Schedule of payments 

Payments Payment Method Gross

£

 VAT

£

 Transaction Detail
Currys PC World BACS 127.46 21.24 Printer toner
SPCA BACS     30.00       – Training fee (1 No. delegate)
Clerk BACS 693.23 2.40 Clerk’s salary and expenses
Bloomin’ Gardens BACS   390.00 65.00 The Link: Litter picking
Girl Guides UK BACS   500.00          – s.137 Grant Aid (Replacement lawnmower)
Total Payments 1,740.69 88.64  

Resolved              That the above payments be approved.

                               

9.2          Bank reconciliation as at 27 April 2021 

Current Account £43,091.20
Business Money Manager Account £30,134.86
Total funds available as at 31 March 2021 £73,226.06

Resolved              That the above was a true record.

 

9.3          Earmarked Reserves (EMRs)

  £
Elections 10,000.00
Bus shelter project 10,000.00
Link Park: New fitness and play equipment 37,000.00
Parish boundary signs 5,000.00
Replacement IT equipment 5,000.00
Writing competition 3,000.00
General Reserve 3,226.06
  73,226.06

 Resolved              That the information be noted.

 

  1. Review of policies and documents

The following policies and documents were reviewed:

 

  • Document Retention and Disposal Policy
  • Privacy Impact Assessment
  • The Management of Transferable Data Policy

 

Resolved              That no amendments were required to the above policies and documents.

 

  1. Internal Audit

11.1        Internal audit Report for the year ended 31 March 2021

Deferred to the June meeting as the report had not been received from the Internal Auditor.

 

11.2        Appointment of Internal Auditor

Resolved              That Toplis Associates be re-appointed as the council’s Internal Auditor for the 2021/22 financial year.

 

  1. Annual Governance and Accountability Return 2020/21

Deferred to the June meeting as the Annual Internal Audit section had not been received.

 

  1. PLANNING MATTERS

13.1        Planning Applications

Application No. Location Proposal
P/2021/00449 Unit 1

Fourth Avenue

 Change of Use from B8 (Storage or Distribution) to B2 (General Industrial) for the assembly of locomotives and associated processes including siting of ISO container and a gas bottle storage crate
No objection

 

P/2021/00519 14 Reservoir Road Erection of a first floor rear extension and rear dormer extension
No objection
P/2021/00547 Bossons House

Princess Street

 Application under Section 73 of the Town and Country Planning Act 1990 for use of former school annex to light industrial and warehousing by the removal of Condition 2 relating in a personal occupancy condition and Condition 4 relating to no loading/unloading or service access within the building and deliveries not exceeding 3.5 tonnes of planning permission CU/15261/007 dated 24.06.1998
Location map requested as the location of the above site was unclear.

 

  1. Councillors’ questions
  • A query was put asking if the council should be considering if it were possible for members of the public to attend meetings via Zoom. The Clerk explained that this would need the council to invest in equipment to enable in person meetings to be live streamed, members of the public would only be observers and unable to speak. Confirmation to be sought from the SLCC and/or SPCA.

 

  • It was noted that a canine fertility centre had opened on Wellington Street where a hairdresser had formerly been trading. Did this business require a Change of Use? Query to be put to ESBC.

 

  1. Correspondence

15.1        Staffordshire Parish Councils’ Association (SPCA)

                The SPCA’s weekly Bulletins had been circulated to all councillors.

 

15.2        Highways England

                The A38 Traffic Management Bulletins had been circulated to all councillors.

 

15.3        Funding request

A funding request had been received from the East Staffordshire Family Support Service. Councillors deferred this item to the June meeting of the council and asked that a formal application be made using the Grant Aid application form.

 

The Chair noted that the Grant Aid application form had not been reviewed in years and asked that the form be provided to all councillors so that they might make suggestions at the June meeting on improvements that could be incorporated.

 

Date of next meeting

Monday 21 June 2021 commencing at 7.00pm at Brook House, 18 Shobnall Road, Burton upon Trent DE14 2BA.

 

The Meeting closed at 8.25pm

 

Signed …………………………………………………….

Date ……………………………………………………….