Parish Council meeting
Shobnall Parish Council will meet on Monday 16th September 2024 at 7pm at Brook House, 18 Shobnall Road, Burton on Trent.
Agenda
c/o 32 Hillcrest Rise, Burntwood WS7 4SH
Mobile: 07521 022738
Email: clerk@shobnallpc.co.uk
www.shobnallpc.co.uk
Our Ref: MD 09 September 2024
To: All Members of the Parish Council
Dear Councillor
You are hereby summoned to attend a Meeting of the Parish Council to be held at Brook House, 18 Shobnall Road, Burton on Trent DE14 2BA on Monday 16 September 2024 commencing at 7.00pm at which the business set out below will be transacted.
Yours sincerely
Mary Danby, Clerk
| Public Forum
A maximum of 15 minutes will be allocated prior to the commencement of the meeting when members of the public may put questions/comments on any matter in relation to which the Parish Council has powers or duties which affect the area. |
Agenda
- Apologies for absence
- Declarations of Interest and Dispensations
- To consider the Minutes of the meeting held on 15 July 2024
- Matters arising from the previous meeting
- Borough Councillors’ reports
- Financial matters
- Completion of the audit for the year ended 31 March 2024
- Planning matters
- Risk Assessment (Revised)
- Defibrillator: Oak & Ivy, Wellington Street
- Projects update
- To receive questions/reports from Parish Councillors
Date of next meeting
Monday 21 October 2024 commencing at 7.00pm at Brook House, 18 Shobnall Road, Burton on Trent DE14 2BA
Minutes
Minutes of a meeting of Shobnall Parish Council
held at Brook House, Shobnall Road on Monday 16 September 2024 commencing at 7pm
Present
Councillor Shilton in the Chair
Councillors Dittmer, Donlon and Pennicott
Also present
ESBC Councillor McKiernan
Mary Danby, Clerk
Public Forum
No comments or questions were received.
- Apologies
Councillor Hoare.
- Declarations of Interest and receive written applications for dispensations under the Localism Act 2011
None were declared.
- Minutes
Resolved That the Minutes of the meeting held on 15 July 2024 be approved as an accurate record.
- Matters arising
Minute 3 re Minute No. 39.3 (Speed limiter road markings on Shobnall Road)
It was agreed that County Councillor Afsar’s response had not addressed the query regarding the implementation of speed limiter markings on roads in the Parish. Agreed that the query be put to Richard Rayson, Staffordshire Highways for response.
- Borough Councillor’s report
Councillor McKiernan said that a petition against the introduction of a charge for emptying brown wheelie bins was to be presented at the Full Council meeting on 23 September.
She said that the Cabinet Regeneration and Development portfolio had been split as follows:
Cllr Rob Hawkins, Cabinet Member (Regeneration)
Cllr Louise Walker, Cabinet Member (Planning Policy)
- Financial matters
60.1 Schedule of payments made during the Summer recess
| Payee | Payment
Method |
Gross
£ |
VAT
£ |
Transaction Detail |
| Clerk | BACS | 119.90 | 19.98 | Reimbursement: Printer toners |
| MW Cripwell Ltd | BACS | 534.00 | 89.00 | Defib inspections July & August; install defib signs |
| Clerk | BACS | 810.63 | 0.00 | Salary and expenses |
| Dynamic Transport Planning Ltd | BACS | 1,912.80 | 318.80 | Air Noise survey |
| Zurich Municipal | BACS | 508.74 | 0.00 | Insurance renewal |
| HSBC | DD | 8.00 | 0.00 | Bank charges |
| S McKiernan | BACS | 120.00 | 0.00 | Reimbursement: Face painting at the Unity Park fun day |
| Total | 4,014.07 | 427.78 | ||
Resolved That the above payments be approved.
60.2 Schedule of payments
| Payee | Payment
Method |
Gross
£ |
VAT
£ |
Transaction Detail |
| Clerk | BACS | 805.03 | 0.00 | Salary and expenses |
| HMRC | BACS | 671.50 | 0.00 | NI/PAYE 2nd qtr 2024/25 |
| HSBC | DD | 8.00 | 0.00 | Bank charges |
| J Deacon | BACS | 5,208.00 | 868.00 | Install King’s Coronation bench £3,420; Supply and install post for SID £1,788 |
| Traffic Technology Ltd | BACS | 3,454.80 | 575.80 | Supply and install SID (Shobnall Road) |
| Viking Direct | BACS | 184.33 | 4.89 | Postage stamps and envelopes |
| Rialtas Business Solutions Ltd | BACS | 180.00 | 30.00 | RFO Training |
| Total | 10,511.66 | 1,478.69 | ||
Resolved That the above payments be approved.
60.3 Bank reconciliation as at 31 August 2024
| £ | |
| Current Account | 69,959.42 |
| HSBC Business Money Manager Account | 30,971.08 |
| 100,930.50 |
Resolved That the above was a true record.
60.4 Earmarked Reserves (EMRs)
| Earmarked Reserves | Opening
01/04/2024 £ |
Movement
In funds £ |
Balance
31/08/2024 £ |
| Elections | 9,592.20 | 0.00 | 9,592.20 |
| Community projects | 35,225.00 | 0.00 | 35,225.00 |
| Dallow Lock mural refurbishments | 7,675.00 | 0.00 | 7,675.00 |
| Replacement IT equipment | 5,000.00 | 0.00 | 5,000.00 |
| Speed Indication Device | 5,555.00 | 0.00 | 5,555.00 |
| Benches | 9,672.00 | (1,882.00) | 7,790.00 |
| Shobnall Road surveys | 7,525.00 | (5,617.00) | 1,908.00 |
| 80,244.20 | (7,499.00) | 72,745.20 |
Resolved That the EMRs be agreed.
60.5 Receipts/payments to 31 August 2024
Agreed The report be noted.
- Conclusion of the audit for the year ended 31 March 2024
The council was informed that Forvis Mazars had completed their audit for the year ended 31 March 2024.
There were no significant matters arising from the audit but a minor scope for improvement was recorded in that Box 11a in Section 2 of the AGAR had been left blank and this should have been completed as “No” or “N/A” – this had been corrected.
The council was requested to note the auditor’s comment on Email Management on page 2 of the completion letter.
The Completion Notice and pages 3-6 of the AGAR had been published on the council’s website on 16 August and copies had been displayed on the noticeboards.
Resolved That the report be noted.
- Planning matters
62.1 Planning applications
| Application No. | Location | Proposal |
| P/2024/00805 | 58 Waverley Lane | Single storey side extension including porch, demolishment of garage for single storey rear extension and formation of dropped kerb |
| Objection on the following grounds:
§ It is considered that the proposed development would be an overdevelopment of the site. § The proposed development would be out of keeping with the character of the area where the housing is uniform in architectural style. |
||
| P/2024/00926 | 131 Wellington Street | Listed Building Consent for the replacement of the lower frame and casements to first floor bay window |
| No objection | ||
62.2 Planning decisions
Resolved That the report be noted.
- Risk Assessment (Revised)
Resolved That the revised Risk Assessment be agreed.
- Defibrillator: Oak & Ivy, Wellington Street
The council was advised that during the council’s Summer recess the Lease had been signed with Marston’s for the defibrillator and external heated cabinet to be installed on the front external wall of the Oak & Ivy and that MW Cripwells quotation had been accepted and they had supplied and installed the equipment on 09 September.
Resolved That the above actions be retrospectively approved.
- Projects update
65.1 SID
The council was advised that the post had been installed. The Clerk had placed the order with Traffic Technology for the supply, installation and commissioning of the SID – this had been installed on 11 September.
Resolved That the above action be retrospectively approved.
65.2 King’s Coronation bench
The council was advised that installation of the bench had been completed on 09 September.
Resolved That the report be noted.
- Councillors questions/reports
Councillors reported:
- Brambles were encroaching across the Shobnall Road pavement from properties at the rear of Butler Court.
Agreed that this issue be reported to Staffordshire Highways.
- A post complete with its concrete base had been dumped into vegetation adjacent to the Parkway road island.
Agreed that contact details be given to the Councillor to enable this to be reported to Staffordshire Highways, with a photograph illustrating the problem.
- A homeless person was sleeping in the garden of St Aidan’s Church and was causing problems due to his behaviour.
Agreed that contact details be given to the Councillor to enable this to be reported to the correct agencies.
- Correspondence and Circulars
67.1 Staffordshire Parish Councils’ Association (SPCA)
Information supplied by the SPCA had been circulated to all Councillors.
67.2 SPCA: Rural speed limits
The SPCA’s Executive Committee was seeking member councils’ thoughts on the development of a SPCA policy position in relation to rural speed limits.
Resolved That no comments be made as Shobnall is an urban parish, not rural and the council had previously decided not to engage in the “20’s plenty” campaign.
The meeting closed at 7.50pm