Parish Council meeting
Shobnall Parish Council meeting commencing at 7pm in the Main Hall, Brook House, 18 Shobnall Road, Burton on Trent on Tuesday 10th October 2023.
Agenda
Shobnall Parish Council
c/o 32 Hillcrest Rise, Burntwood WS7 4SH
Mobile: 07521 022738
Email: clerk@shobnallpc.co.uk
www.shobnallpc.co.uk
Our Ref: MD 03 October 2023
To: All Members of the Parish Council
Dear Councillor
You are hereby summoned to attend a Meeting of the Parish Council to be held in the Main Hall, Brook House, 18 Shobnall Road, Burton on Trent DE14 2BA on Tuesday 10 October 2023 commencing at 7.00pm at which the business set out below will be transacted.
Yours sincerely
Mary Danby, Clerk
| Public Forum
A maximum of 15 minutes will be allocated prior to the commencement of the meeting when members of the public may put questions/comments on any matter in relation to which the Parish Council has powers or duties which affect the area. |
AGENDA
- To receive apologies for absence
- To receive Declarations of Interest and receive written applications for dispensations under the Localism Act 2011
- To consider the Minutes of the meeting held on 14 August 2023
- To consider matters arising from the previous meeting
- County Councillor and Borough Councillors’ reports
- Financial matters
- Shobnall Neighbourhood Plan
- Planning matters
- Councillors’ questions/reports
- Correspondence and Circulars
- Items for the next meeting
Minutes
Minutes of a meeting of Shobnall Parish Council
held at Brook House, Shobnall Road
on Tuesday 10 October 2023 commencing at 7pm
Present
Councillor Pennicott, Chair
Councillors Dittmer, Donlon and Shilton
Also present
Neil Brown, General Manager, Shobnall Leisure Complex
Mrs M Hoare
Mary Danby, Clerk
Public Forum
Neil Brown said that he had spoken with ESBC Councillor McKiernan on a couple of projects they were working on at the Leisure Centre:
- Potential upgrade of the paddling pool area as the Astro turf is at the end of its life. They had thought about replacing the pool with a Splash Pad but this was cost prohibitive and alternative solutions were being explored to upgrade the existing pool area.
- Upgrade flood lighting around the athletic track. He said that the Centre holds TrackMark accreditation, which costs c£2500 per annum and the track and its facilities are inspected annually and any remedial works required are identified and have to be completed. The current bulbs are sodium and almost impossible to replace and they only hold a small stock of replacement bulbs. Quotations had been sourced to:
- Replace every column and lamp: c£100,000
- Replace the lamps only to LED, 10 year guarantee given by the supplier: £47,200 (this is currently the preferred option)
Mr Brown gave an update on the proposed skatepark project and he said that this appeared to have ceased to be an option as there had been no communication with Dan Poyner since July 2021. He was aware that the council was holding £44,100 in an Earmarked Reserve for the skatepark project and he asked that the council consider reallocating funds from that Reserve and contribute to the flooding project instead. He said that Everyone Active would apply to the Greater Birmingham and Solihull Enterprise Partnership for funding and if need be Everyone Active would meet any shortfall in funding.
Mr Brown said that the timescale to supply and replace the lamps had been quoted as having an 8 weeks lead time and Everyone Active are ready to go ahead as soon as the funding is in place.
Margaret Hoare
- Advised that the Samaritan plaques are all in place and not vandalised on the bridges over the A38.
- Asked why the Dallow Lock murals were not in situ. Councillors informed Mrs Hoare of the restoration works currently being done on the murals.
- Bushes are covering divided cycle/pedestrian path at Parkway and need to be cut back. Councillors asked that the Clerk report this issue to ESBC.
- Co-option
Resolved That Margaret Hoare be co-opted onto the Parish Council.
- Apologies for absence
None, all Parish Councillors were present.
- Declarations of Interest and receive written applications for dispensations under the Localism Act 2011
None had been received.
- Minutes
Resolved That the Minutes of the meeting held on 14 August 2023 be approved as an accurate record.
- Matters arising
Speed Indicator Device (SID): The Clerk reported that the County Council had now confirmed that a Section 50 Licence was not required for the SID as it would be solar powered. The Clerk said that she had contacted the County Council officers and requested that a current quotation be provided by Amey to install the post, the SID would be ordered as soon as the post was in situ.
Bench: The Clerk reported that, as the County Councillor had not responded to the request that he chase the SCC Officers regarding the application for a licence to install a bench on Staffordshire Highways land, she had contacted the Cabinet Member for Highways and Transport n 28 August. The Cabinet Member had initially responded saying that he had asked officers to look into this issue and he will respond to you as soon as he was able. The Clerk had sent a follow-up email to him on 19 September but no response had yet been received. Councillors asked that the Clerk escalate this issue to the County Council’s Chief Executive.
- County Councillor and Borough Councillor reports
No reports had been received.
- Financial matters
- Schedule of payments up to 04 August 2023
| Payee | Gross | VAT | Description | |
| £ | £ | |||
| August 2023 | ||||
| Mazars LLP | BACS | 252.00 | 42.00 | 2022/23 Audit fee |
| Clerk | BACS | 14.39 | 2.40 | Reimbursement: Map to accompany S50 application (SID) |
| September 2023 | ||||
| Clerk | BACS | 26.75 | 4.46 | Reimbursement: Copy paper |
| HMRC | BACS | 605.59 | 0.00 | NI/PAYE 2nd qtr 2023/24 |
| Clerk | BACS | 762.45 | 0.17 | Salary and expenses |
| HSBC | DD | 8.00 | 0.00 | Bank charges |
| MW Cripwell Ltd | BACS | 120.00 | 20.00 | Defib inspections August 2023 |
| Total | 1,522.79 | 24.63 | ||
Resolved That the above payments be retrospectively approved.
22.2 Schedule of payments
| Payee | Gross | VAT | Description | |
| £ | £ | |||
| Clerk | BACS | 746.57 | 0.00 | Salary and expenses |
| HSBC | DD | 8.00 | 0.00 | Bank charges |
| MW Cripwell Ltd | BACS | 120.00 | 20.00 | Defib inspections September 2023 |
| Totals | 874.57 | 20.00 |
Resolved That the above payments be approved.
22.3 Bank reconciliation at 30 September 2023
| Bank Reconciliation | £ |
| Current Account | 90,653.12 |
| Business Money Manager Account | 30,524.38 |
| 121,177.50 |
Resolved That the above was a true record.
22.4 Earmarked Reserves (EMRs) as at 30 September 2023
| Earmarked Reserves | £ |
| Elections | 10,000.00 |
| Proposed skatepark extension | 44,100.00 |
| Dallow Lock mural refurbishment | 6,325.00 |
| Speed Indicator Device | 5,555.00 |
| Replacement IT equipment | 5,000.00 |
| Benches | 2,000.00 |
| General Reserves | 48,197.50 |
| 121,177.50 |
Resolved That the EMRs be agreed.
22.5 Receipts/payments to 30 September 2023
Agreed The report be noted.
- Shobnall Neighbourhood Plan: Annual review
Resolved That no amendments are required.
- Planning matters
24.1 Planning applications
| Application No. | Location | Proposal |
| P/2023/00324 | Land to the rear
1 Grange Street |
Conversion of existing garage to form gym and single storey extensions to form new garage and wc/shower (Revised) |
| Original objection reiterated:
Objection on the following grounds: § Potential loss of off street parking as it was felt that the parking spaces shown on the plans are inadequate for the number of residents living at the property. § Reduction in space available for outdoor amenity facilities for residents living at the property. § Concern was expressed on the potential future use of the extended garage.
If the Local Planning Authority is minded to approve the application, Shobnall Parish Council asks that a condition be applied that the extended garage cannot be used for residential accommodation in the future.
Councillor Paul Walker has been requested to call in the application for consideration and decision by the Planning Committee. |
||
| P/2023/00855 | 1 George Orton Court | Erection of a two storey side extension and alterations to form additional parking |
| No objection | ||
| P/2023/00950 | Cascade Works
Wellington Road |
Installation of Battery Energy Storage Unit at Constructed Back-Up Electricity Facility and 2.4m high mesh fencing |
| No objection | ||
| P/2023/00997 | 63 Edward Street | Erection of a single storey rear extension and loft conversion with dormers to the rear |
| Objection on the following grounds:
§ Overdevelopment of the site § Query the need for two kitchens to be provided within the property |
||
| P/2023/01044 | 39 Lordswell Road | Erection of a single storey, part two storey part first floor side extensions and internal alterations |
| No objection | ||
24.2 Comments submitted to ESBC retrospectively approved
| Application No. | Location | Proposal |
| The Clerk liaised with all Parish Councillors regarding the following planning application as ESBC required the Parish Council’s comments before the council were next due to meet. The following submitted was made to ESBC: | ||
| P/2023/00892 | 25 Grange Street | Change of Use from residential (Class C3) to a 5 bed House in Multiple Occupation (HMO) |
| Objection on the following grounds:
§ The proposed bicycle shed is too small and will not accommodate five bicycles (as indicated on the Application Form). § The proposed increase in occupancy would worsen parking issues in an area which already has inadequate on-road and off-road parking provision (Shobnall Neighbourhood Plan Policy T5 – Parking). § The Parish Council struggles to understand how the proposed development will be positive for the community.
Councillor Paul Walker has been requested to call in the application for consideration and decision by the Planning Committee. |
||
24.2 Planning Decisions
Resolved That the report be noted.
- Councillors’ questions
Councillor Pennicott reported that a member of the public had contacted him asking how they could petition Staffordshire Highways for improvements at the B&Q roundabout following the fatality of a young boy. The Clerk said that the member of public should be advised to contact Staffordshire Highways Officers in the first instance.
- Correspondence and circulars
26.1 SPCA
The SPCA’s weekly Bulletins had been circulated to all councillors.
26.2 Highways England
The A38 Traffic Management Bulletins had been circulated to all councillors.
26.3 SPCA Annual General Meeting
The AGM arrangements be noted and confirmation given that the council will not be represented at the meeting.
26.4 The Local Government Boundary Commission for England:
Consultation on draft recommendations for division boundaries in Staffordshire
Resolved That the information be noted without comment.
26.5 ESBC: Ward Enhancement Programme (WEP)
Resolved That the information be noted without comment.
- Burton Athletic Club
Councillors were advised that an email requesting that the council support the Club in its application to ESBC for funding to upgrade the floodlighting at the Shobnall Leisure Complex and the provision of additional seating. Councillors noted that the request also tied in with the request for funding from the Shobnall Leisure Complex (see Public Forum, page 6) for upgrading the floodlights.
Resolved That consideration of the above requests be deferred to the next meeting of the council.
- ESBC: Polling District Review 2023
Resolved That the information be noted without comment.
- Items for the next meeting
Cllr Pennicott asked that all councillors give thought to how the council can fund community groups in the Parish (part of the 2024/25 budget considerations).
- Date of next meeting
Monday 20 November 2023 commencing at 7pm at Brook House, 18 Shobnall Road, Burton upon Trent DE14 2BA
The meeting closed at 8.55pm