Annual Parish Meeting
Agenda
TO ALL ELECTORS OF SHOBNALL
YOU ARE INVITED TO ATTEND AND PARTICIPATE IN THE
ANNUAL PARISH MEETING
AT
PRINCESS STREET TRAINING ENTERPRISE AND EDUCATION CENTRE
25-28 PRINCESS STREET, BURTON UPON TRENT DE14 2NW
ON
MONDAY 21 MAY 2017 AT 7.00 P.M.
THE PARISH MEETING MAY DISCUSS ALL PARISH MATTERS AND PASS RESOLUTIONS ON THEM
AGENDA
- Minutes of the Annual Meeting held on 15 May 2017
- Chairman’s Report
- Financial Report
- Presentation by Burton Albion Community Trust (BACT): How the Parish Council 3-year funding package has been used
- Public Participation and Resolutions to be decided by the meeting
To receive questions and comments from registered electors within the Shobnall Parish Council boundaries on any matter which affects the Parish. (Note: It would be helpful if written copy of questions/resolutions could be emailed to clerk@shobnallpc.co.uk by no later than noon on Friday 18 May.)
Councillor Patricia Dennis
Chairman of the Council
04 May 2018
Minutes
SHOBNALL PARISH COUNCIL
MINUTES OF THE ANNUAL PARISH METING HELD AT THE
PRINCESS STREET TRAINING ENTERPRISE AND EDUCATION CENTRE, BURTON UPON TRENT ON MONDAY 21 MAY 2018 COMMENCING AT 7.05PM
PRESENT
Councillor Dennis (in the Chair)
Councillors Dittmer, Donlon, Hoare and Shilton
Borough Councillor McKiernan
Mary Danby, Parish Clerk
- MINUTES
RESOLVED That the Minutes of the Annual Parish Meeting held on 15 May 2017 be approved as a true record.
- CHAIRMAN’S REPORT
I would like to start with thanking you all for attending meetings and contributing to the Parish Council as a whole. During the year with the help of Members and our locum clerk we have continued to address the issue of ensuring our policies and procedures are up to date, maintained and fit for purpose.
The Year End figures will reflect the fact the council did not proceed with taking on projects as hoped, due to limited manpower resources, with the focus on trying to recruit a clerk and the time, effort and financial commitment involved in this process.
As a council we are still below our numbers and being on a more stable footing, following our appointment of a permanent Clerk, we will be able to promote the parish council with a view to attracting residents to join the council.
Following the audit from last financial year the parish council has taken on board the comments and feedback from the auditor. This is very much reflected in the documentation that is being tabled at the Year End for comment, review and approval. I hope you have taken the time to read the documents and appreciate that being a member of the parish council is a collective responsibility. With this I mind I would like to reiterate my thanks for your attendance and highlight the need to continue to look at our website, look at our documentation and attend meetings and assist where possible but also to feel willing and able to question and challenge any information from a resident’s and a councillor’s perspective; to ensure we meet our obligations to the residents and the standards we work towards.
- FINANCIAL REPORT
See below:
| 2017/18 | 2018/19 | |||
| Budget | Actual
Excl. VAT |
Budget | ||
| £ | £ | £ | ||
| INCOME | ||||
| Precept | 19,787.09 | 19,787.09 | 20,806.76 | |
| Council Tax Support Grant | 2,533.00 | 2,533.00 | 2,305.00 | |
| Money Manager Account: Interest | 0.00 | 9.42 | 0.00 | |
| Sundry income | 0.00 | 197.24 | 0.00 | |
| Total Income | 22,320.09 | 22,526.75 | 23,111.76 | |
| GENERAL RUNNING COSTS | ||||
| Employee Costs | ||||
| Clerk’s salary | 5,520.00 | 2,621.98 | 8,500.00 | |
| Overtime | 100.00 | 0.00 | 0.00 | |
| Mileage | 240.00 | 143.55 | 240.00 | |
| Total Employee Costs | 5,860.00 | 2,765.53 | 8,740.00 | |
| Clerk’s Other Expenses | ||||
| Use of home as office | 96.00 | 96.00 | 208.00 | |
| Parking fees | 0.00 | 0.83 | 0.00 | |
| Internet | 144.00 | 0.00 | 0.00 | |
| Line Rental | 180.00 | 0.00 | 0.00 | |
| Total Other Expenses | 420.00 | 96.83 | 208.00 | |
| Annual Running Costs | ||||
| Highway lighting maintenance | 30.00 | 25.44 | 30.00 | |
| PO Box | 320.00 | 0.00 | 0.00 | |
| SLCC annual subscription | 0.00 | 0.00 | 110.00 | |
| SPCA annual subscription | 650.00 | 1,220.00 | 650.00 | |
| ROSPA Safety Inspection | 100.00 | 0.00 | 100.00 | |
| Computer Lifeline | 0.00 | 411.17 | 400.00 | |
| Website Maintenance | 250.00 | 0.00 | 250.00 | |
| Microsoft Office (renewal) | 60.00 | 49.99 | 60.00 | |
| PC Anti-Virus | 80.00 | 31.99 | 0.00 | |
| Zurich Insurance Premiums | 350.00 | 941.09 | 1,000.00 | |
| Internal Audit fee | 150.00 | 200.00 | 270.00 | |
| External Audit fee | 300.00 | 250.00 | 240.00 | |
| Outsourced Payroll service | 0.00 | 62.50 | 0.00 | |
| ICO | 0.00 | 35.00 | 0.00 | |
| Total Annual Running Costs | 2,290.00 | 3,227.18 | 3,110.00 | |
| 2017/18 | 2018/19 | |||
| Budget | Actual
Excl. VAT |
Budget | ||
| £ | £ | £ | ||
| Administration Expenses | ||||
| Printing and Stationery | 180.00 | 196.29 | 180.00 | |
| Postage | 60.00 | 13.97 | 60.00 | |
| Room Hire | 198.00 | 63.27 | 198.00 | |
| Refreshments | 110.00 | 85.00 | 110.00 | |
| Training Expenses | 200.00 | 130.00 | 500.00 | |
| Bank Charges | 50.00 | 0.00 | 50.00 | |
| Total Administration Expenses | 798.00 | 488.53 | 1,098.00 | |
| Link Park – Contract Costs | ||||
| Litter Picking | 2,132.00 | 1,824.50 | 2,300.00 | |
| Grass Cutting | 240.00 | 120.00 | 265.00 | |
| Monthly Inspection Report | 600.00 | 550.00 | 600.00 | |
| Bramble Clearance | 480.00 | 480.00 | 500.00 | |
| Total Link Park – Contract Costs | 3,452.00 | 2,974.50 | 3,665.00 | |
| TOTAL GENERAL RUNNING COSTS | 12,820.00 | 9,552.57 | 16,821.00 | |
| Discretionary Costs/Projects | ||||
| Link Park Maintenance Costs | 3,000.00 | 23.10 | 3,000.00 | |
| Grants | 3,000.00 | 350.00 | 3,000.00 | |
| Neighbourhood Plan | 0.00 | 500.00 | 0.00 | |
| Project Work | 3,500.00 | 0.00 | 3,500.00 | |
| TOTAL DISCRETIONARY COSTS | 9,500.00 | 873.10 | 9,500.00 | |
| TOTAL EXPENDITURE | 22,320.00 | 10,425.67 | 26,321.00 | |
| TOTAL INCOME | 22,320.09 | 22,526.75 | 23,111.76 | |
| NET INCOME OVER EXPENDITURE | 0.09 | 12,101.08 | -3,209.24 | |
- PUBLIC PARTICIPATION
No members of the public were in attendance at the meeting.
(The meeting closed at 7.17pm)