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Annual Parish Meeting

The Annual Parish Meeting will be held at Brook House, 18 Shobnall Road, Burton upon Trent on Monday 17th April 2023 commencing at 6.30pm.

Agenda

SHOBNALL PARISH COUNCIL

 

TO ALL ELECTORS OF SHOBNALL

YOU ARE INVITED TO ATTEND AND PARTICIPATE IN THE ANNUAL PARISH MEETING

ON MONDAY 17 APRIL AT 6.30 P.M.

AT BROOK HOUSE, 18 SHOBNALL ROAD, BURTON UPON TRENT DE14 2BA

 

THE PARISH MEETING MAY DISCUSS ALL PARISH MATTERS AND PASS RESOLUTIONS ON THEM

 

AGENDA

  1. Minutes of the Annual Meeting held on 19 April 2022
  1. Chair’s Report
  1. Financial Report
  1. Public Participation and Resolutions to be decided by the meeting

To receive questions and comments from registered electors within the Shobnall Parish Council boundaries on any matter which affects the Parish.  (Note: It would be helpful if a written copy of questions/resolutions could be emailed to clerk@shobnallpc.co.uk no later than noon on Tuesday 19 April.)

 

Councillor Patricia Dennis

Chair of Shobnall Parish Council

 

27 March 2023

Minutes

Draft Minutes of the Annual Parish Meeting

held at Brook House, 18 Shobnall Road, Burton upon Trent

on Monday 17 April 2023 commencing at 6.35pm

 

PRESENT

Councillors Dennis, Dittmer, Donlon, Pennicott and Shilton

 

Also present

ESBC Councillor McKiernan

PCSO Worden

Ruel Cole

Mary Danby, Parish Clerk

 

  1. Minutes

Resolved   That the Minutes of the Annual Parish Meeting held on 19 April 2023 be approved as a true record.

 

  1. Chair’s report

The role of the Parish Council has continued over the year and its importance is most noted when we provide a voice for issues that concern residents or could impact the area.

 

The Neighbourhood Plan is as relevant today as it was when it was first designed and implemented by the Parish Council. The Neighbourhood Plan is reviewed on a yearly basis to ensure its content is still relevant and pertinent.

 

Throughout the year we review all documentation to ensure it is fit for purpose; as processes and the needs of the area changes, the Parish Council also reviews and updates when necessary.

 

This is reflected in the projects discussed and proposed during the year. Our attention has been drawn to the potential of enlarging the skate park at Shobnall Fields. The Parish Council has agreed to funding the initial appraisal for the project. We also continue to maintain and oversee our previous projects.

 

The mural at Dallow Lock has been assessed by the original artist, following vandalism to the protective screen. We have taken the artist’s advice and are in the initial stages of putting in place improvements to enhance and maintain the mural for the long term.

 

To encourage and support the many people who use the footpath under Moor Street Bridge we are seeking costs and permission to site a bench near to the footpath. The provision of respite will hopefully encourage more people to be able to use this footpath to get out and about.

 

The Parish Council would like to have more members and actively encourage input from residents by publishing our minutes and meeting dates.

 

The concerns of residents regarding speeding traffic on Shobnall Road is being addressed. The Parish Council is in the process of looking at the option of installing a speed indicator device to highlight to drivers the speed they are driving at. We are aware that this option will not stop speeding vehicles but it may make a difference to the attitude of some drivers, which would be a benefit to everyone.

 

We would like to thank the residents and organisations who have opted to have a defibrillator installed for the community’s use. The positive response has also encouraged us to look at other safety community measures we can implement within the area.

 

The Parish Council continues to evolve and support the area. With the boundary changes the 11 Parish Councillors will cover the same area which are now named Shobnall Canal (10 Parish Councillors) and Oaks Wood (1 Parish Councillor).

 

I would like to thank the Parish Councillors for the time they have invested in their duties and the role of the Parish Councillor. Thank you.

 

Councillor Trish Dennis

Chair 2022-23

 

  1. Financial report
Actual receipts and payment to 31 March 2023 and 2023/24 budget
2022/23   2023/24
Budget Actual    Budget
As at 31/03/2023  
£ £    £
INCOME        
Precept  35,409                        35,409       37,180
Council Tax Support Grant       2,098 2,098          2,098
Money Manager Account: Interest 4 142           120
Total income 37,511                      37,649        39,398
 
GENERAL RUNNING COSTS  
Employee Costs
Clerk’s salary     10,530                        10,881       11,099
Employer’s NI          160                            254            300
Mileage         300                                 32             300
Use of Home as Office          134                              134 134
Parking fees                –                                   3                  –
Total employee costs   11,124                        11,303         11,833
Annual Running Costs  
Highway lighting (maintenance)             30                                 32              35
Subscriptions & Memberships          710                              728            785
Computer LifeLine         400                              432             400
RBS Accounts Support          130                              129              75
Website          150                              150             150
IT Software          200                              144             250
Insurance          353                              412             412
Audit Fees          510                              426             456
Payroll Services             90                                 95             110
ICO             35                                 35              35
Total annual running costs       2,608                           2,582            2,808
         
Administration Expenses  
Printing and Stationery         300                              365             300
Council mobile             90                                 90               90
Publications          150                                 52             150
Postage          200                              159             225
Room Hire          180                              172             220
Refreshments            50                                   6               50
Training & Conference          850                                    –             625
Bank charges          100                                 96            100
S137 grant aid       6,000                              587       6,000
Sundries          200                                 23             200
Total administration expenses       8,120                           1,550           7,960
         
Defibrillators  
Defibrillators and heated cabinets                –                           1,065                   –
Installation             –                           2,082  
Monthly inspections                –                              990     1,200
Call outs                –                                    –               300
Replacement pads/battery packs                –                                    –               400
Total defibrillators costs                –                           4,137            1,900
         
Bleed emergency control kits        
Control kits and cabinets  – –                  –
Monthly inspections  –                                    –             650
Call outs  –                                    –             300
Replacement kits  –                                    –             200
Total bleed control kit costs  –                                    –            1,150
   
Noticeboards  
Cleaning         100                                 50                 50
Total noticeboard costs          100                                 50                50

 

 

Dallow Lock mural & noticeboard  
Cleaning mural & noticeboard          200                              200               200
R&M mural  – –            5,000
Total Dallow Lock mural costs          200                              200            5,200
   
Projects  
Contingency       5,000                                    –          5,000
Project Work       9,000                              510          3,500
Total projects     14,000                              510            8,500
   
VAT Data  
VAT on receipts  –                           2,228                    –
VAT on payments  –                           1,164                    –
Net receipts over payments                –                           1,164                    –
TOTAL EXPENDITURE     36,152                        21,496         39,401
TOTAL INCOME     37,511                        39,876         39,398
NET INCOME OVER EXPENDITURE  1,359                       18,380   -3
Total Earmarked Reserves     64,100                        80,655         80,655

 

  1. Public participation

PCSO Worden introduced himself, saying that he had previously covered the Shobnall area but he left the area in 2018 to work in the Lichfield District policing area. He had now returned to Burton and would be covering an area including Shobnall.

 

He gave an overview of the work he was looking to do with young people in an attempt to resolve, or at least reduce the problems caused by anti-social behaviour.

 

He also said that it was possible for people to log incidents on the Live Chat facility on the Staffordshire Police website.

 

(The meeting closed at 7.12pm)